Data Protection

CANDIDATE PRIVACY POLICY

I. General information

Interactio UAB (or "we" “us”) are committed to protecting your privacy and your data. Transparency and data protection is vital for our business, and through our candidate application and recruitment process will collect, process, and store personal information about you. We will process your data for primary purposes, which are:

• application management,
• assessment and pre-employment screening.

This document explains why we collect your personal information, what information we collect and how it is processed.

II. Who we are?

• We are Interactio UAB,
• Our company code 303303137,
• Our registration address Paupio g. 50-136, LT-11341 Vilnius
• Our headquarter is in Lithuania
• Our data protection officer contact: dpo@interactio.io

III. Why do we collect your personal information?

To manage your application, we will process specific and necessary personal information about you. The purposes are to process your data required to progress your application or required by law or any regulatory requirements.

Purposes in detail:

• Application management: CV (name, surname, education, work history/job data; previous employers, positions, dates) application form (name surname, phone number, email address, employment history, academic and professional qualifications, age, and work experience).

• Assessment and pre-employment screening: employee benefits; basic salary, benefits, bonuses, etc. Employer feedback/references to include regulated references where necessary; assessment results, e.g., required skills assessment results, results from video or telephone assessment.

IV. Who do we share your personal information with?

Your data will usually be presented to Interactio by (a) a recruitment agency or (b) by you contacting us as a result of a recruitment campaign and sharing application form through the website or/and uploading your CV to our website or recruitments web sites. Under both scenarios, data will be stored, processed, and managed by Interactio.

The recruitment process will involve:

• Assessing and progressing your application,
• Assessing your suitability (skills, strengths, behaviors for the role)
• Activities needed to complete the onboarding and screening process of a successful application.

To enable these processes, your personal information may be shared internally but limited to what is required by each individual to perform their role in the recruitment process.

Your personal information may be shared internally with the following people:

• Those employees who will manage your role or are acting on their behalf;
• Employees at Interactio with responsibility for tasks in the recruitment process;
• Employees at Interactio with compliance/security responsibility for investigating issues of compliance regulations, policies, and contractual requirements;

We may also need to share your information with certain external third parties, but this will happen only with your permission and prior notice.

V. Data processors

To perform employment tasks we ask for help from outsourced companies. These act as data processors on behalf of Interactio. The data will be indirectly available to third companies engaged by Interactio or with whom Interactio cooperates in the provision of platform administration, maintenance services, application services which help Interactio manage the information received in the system more effectively. We maintain an up-to-date list of the names and locations of all processors. This list is below:

PURPOSE

FURTHER INFORMATION

Processor: Greenhouse
Types of data accessed: CV (name, surname, education, work history/job data; previous employers, positions, dates) application form (name, surname, phone number, email address, employment history, academic and professional qualifications, age, and work experience)
Purpose for the data access: To provide hiring system functionality, collect consents from prospective candidates
Data Location: United States of America

Processor: Diginet, Ltd
Types of data accessed: CV (name, surname, education, work history/job data; previous employers, positions, dates) application form (name, surname, phone number, email address, employment history, academic and professional qualifications, age, and work experience)
Purpose for the data access: To provide hiring system functionality
Data Location: Vilnius, Lithuania

VI. How do we protect your information?

Our systems are protected to ensure unauthorized or unlawful processing of personal information, accidental loss or destruction of, or damage to personal information does not occur. Our staff is trained to ensure they are compliant with GDPR and Data Protection laws.

VII. Your rights

Under the General Data Protection Regulation (GDPR), you have several rights concerning your data. You have the right to request from us access to and rectification or erasure of your data, the right to restrict processing, object to processing, and in particular circumstances, the right to data portability.

VIII. Data protection authority

You also have the right to lodge a complaint with your local data protection authority or the Lithuanian Data Protection Inspectorate, which is Interactio lead supervisory authority in the European Union.

Contacts:

• Lithuanian Data Protection Inspectorate
• L. Sapiegos str. 17, Vilnius, Lithuania
• Email: ada@ada.lt
• Web site: www.ada.lt

IX. Data retention

Following our Data Retention Policy, we keep data belonging to unsuccessful candidates for 30 days before deletion.

We might ask consent to keep your data in our prospective candidates database. This consent will be valid for 3 years unless you revoke consent earlier.

Contact us

Please also feel free to contact Interactio if you have any questions about this privacy notice or seek to exercise any of your statutory rights. Our data protection officer will respond within a reasonable timeframe. You may contact us at dpo@interactio.io